Aircraft Leasing Receptionist/Administrator


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https://www.gkr.ie/1082-aircraft-leasing-receptionist/administrator/aircraft-leasing/dublin-city-centre/job2023-05-11 16:05:181970-01-01GKR Search & Selection
Job TypePermanent full-time
LocationDublin City Centre, Dublin
AreaDublin City Centre, IEDublin City CentreIEDublin City Centre, Dublin
SectorAircraft Leasing
Salaryhealth insurance, pension, bonus
Start DateASAP
Job RefBBBH1679_1683817519
Job Views648
Description

We are seeking a Receptionist with strong administrative skills to join our team on a permanent basis. With a focus on customer service, the successful candidate will be running the front-of-house operations and will be based in our office in Dublin city centre. A key member of the team, the Receptionist will be responsible for providing a courteous and friendly service as the first point of contact for visitors and for executing all administrative tasks to the highest quality standard.

Responsibilities


  • Greeting and welcoming visitors as soon as they arrive at the office
  • Answering, screening and forwarding incoming phone calls. Taking messages and emailing updates to the team members as required
  • Managing meeting room bookings and set up of meeting room
  • Ensuring Reception, public areas and external meeting rooms are maintained and set up for visitors
  • General administrative duties including managing incoming and outgoing mail, booking couriers and taxis, ordering supplies for office and binding reports.
  • Recording employee travel and related expenses
  • Coordinate itineraries for visiting executives (including organization of meetings; transportation arrangements; preparing detailed itineraries etc.).
  • Assisting with passport and visa applications
  • Escalating any facilities management, cleaning or supplier issues to the Office Manager
  • Monitoring stationary and facilities stock, ordering supplies and tracking costs
  • Uploading invoices to workflow
  • Liaising with notaries; Department of Foreign Affairs; and consular offices for legalisation of documents as necessary
  • Arranging outgoing post, couriers and pick-ups for the team
  • Other ad-hoc team support duties as required

  • Competencies


  • Strong attention to detail and accuracy
  • Ability to prioritise work efficiently with high degree of energy and productivity
  • Responsive to both internal and external parties
  • Detail-oriented, organized, and able to handle multiple priorities
  • Self-starter with confidence and commitment to professional delivery.
  • A positive and flexible attitude
  • Highly professional and reliable

  • For more information, please apply online today.

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