Privacy Policy

Privacy Policy

Last updated: January 2026

Kearney Placement Consultants Ltd trading as GKR and GKR Search & Selection (“GKR”, “we”, “us”, “our”) is committed to protecting your privacy and complying with applicable data protection legislation, including the EU General Data Protection Regulation (GDPR) and the Data Protection Acts 1988–2018. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you engage with us for recruitment and related professional services.

1. What Personal Data We Collect

We collect personal data directly from you. This may include

• Name
• Email address
• Telephone number
• Postal address (where provided)
• CV and application information, including education, employment history, qualifications, skills, references, and compensation details
• Interview notes and assessments
• Preferences regarding roles, locations, availability, and career objectives
• Any other information you voluntarily provide that is relevant to recruitment services

We do not intentionally collect special category data unless it is required for a specific recruitment process and permitted by law.

2. How We Collect Your Data

We collect personal data when you:

• Communicate with GKR in person, by phone, email, or online
• Submit your CV or apply for a role
• Register via our website or online systems
• Subscribe to job alerts or recruitment communications
• Engage with us during interviews, assessments, or recruitment discussions

3. Lawful Basis for Processing

We process your personal data under one or more of the following lawful bases:

• Consent – where you have explicitly agreed to us processing your data (e.g. sharing your CV with a client)
• Contractual necessity – to provide the recruitment services you have requested
• Legitimate interests – to operate our recruitment business, provided those interests do not override your rights
• Legal obligation – where required by law

You may withdraw consent at any time.

4. How We Use Your Personal Data

We use your personal data to:

• Assess suitability for current and future roles
• Match your profile with client opportunities
• Communicate with you about vacancies, interviews, and market insights
• Present your profile to prospective employers only with your consent
• Maintain internal recruitment records
• Improve our services and recruitment processes

We do not sell your personal data.

5. Disclosure of Personal Data

Your data may be shared with:

• Prospective employers or clients, only with your explicit consent
• Third-party service providers (e.g. CRM, IT, and communications platforms) are strictly for operational purposes
• Regulatory or legal authorities where required by law

All third parties are contractually required to protect your data and use it only for authorised purposes.

6. International Transfers

GKR recruits globally. Where necessary, your personal data may be transferred outside the European Economic Area (EEA). Such transfers will only occur:

• Where required for a recruitment process you are involved in, or
• Where appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent legal mechanisms

We take reasonable steps to ensure your data remains secure and protected in accordance with GDPR standards.

7. Data Storage and Security

Your personal data is stored securely using a professional CRM and recruitment management system operated by vetted third-party providers. Security measures include:

• Access controls and authentication
• Encrypted systems and secure servers
• Restricted staff access on a need-to-know basis
• Ongoing monitoring and malware protection

Only authorised GKR staff have access to your data.

8. Data Retention

We retain personal data only for as long as necessary for recruitment purposes or to meet legal obligations. Typically:

• Candidate data is retained for up to 24 months following the last engagement
• Data may be retained longer where consent is renewed or required by law

You may request deletion at any time.

9. Automated Processing and Profiling

GKR may use technology within our CRM systems to assist with candidate matching and recruitment workflows.
No automated decision-making producing legal or significant effects is carried out without human involvement.

10. Cookies and Website Analytics

Our website uses cookies and analytics tools to:

• Monitor site performance
• Improve functionality and user experience

Cookies do not collect personal data by default. You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect website functionality.

11. External Websites

Our website may contain links to third-party websites. GKR has no control over and accepts no responsibility for the privacy practices of external sites. You should review their policies separately.

12. Your Data Protection Rights

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request the deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability

There is no fee for exercising these rights unless a request is manifestly unfounded or excessive. Requests can be made by contacting: louise@gkr.ie

13. Complaints

If you believe your data has been processed unlawfully, you have the right to lodge a complaint with the Data Protection Commission (Ireland).

14. Changes to This Policy

This Privacy Policy may be updated from time to time. The most current version will always be available on www.gkr.ie